Viewing and editing entries
Every piece of content you capture in Ultrathink is stored as an entry. This guide explains how to open entries, navigate the detail panel, edit fields, star favourites, highlight key snippets, and change entity types.
Opening an entry
Click any card in the grid to open the detail panel on the right side of the screen. The panel slides in without leaving the grid view, so you can browse and read at the same time.
Detail panel sections
The detail panel is divided into several sections, each serving a specific purpose.
Title
- Displays the entry title, which is auto-extracted on capture.
- Includes a link back to the original source URL (when available).
- Click the title text to edit it inline.
AI summary
- A concise summary generated automatically by Ultrathink's AI when the entry is processed.
- Summarisation style varies by entry type (for example, conversation entries list key exchanges, while link entries highlight main points).
- Read-only; the summary regenerates if you re-process the entry.
Notes
- A rich-text area for your own thoughts, context, or annotations.
- Supports formatting: bold, italic, headings, lists, and links.
- Click into the notes area to start editing. Changes save automatically.
Content
- The extracted body of the entry, shown for types that have substantial text (AI conversations, emails, articles).
- Conversations display in a message-by-message format with user and assistant labels.
- Code blocks are syntax-highlighted.
Screenshot
- Attached images or screen captures.
- Click to open a lightbox for full-size viewing.
- Multiple images are shown in a gallery strip.
Tags (topics and people)
- Topics: subject-matter tags for organising entries. Click to add or remove topics, or type a new one to create it on the fly.
- People: tagged individuals mentioned in or relevant to the entry. Works the same way as topics.
Metadata
Displays read-only information about the entry:
| Field | Description |
|---|---|
| Type | Auto-detected content type (link, screenshot, ChatGPT, PDF, etc.) |
| Entity | Classification: Project, Task, Knowledge, or Unclassified |
| Category | Work, Personal, or unset |
| Date created | When the entry was first captured |
| Date updated | When the entry was last modified |
| Source URL | The original web address, if applicable |
AI progress
Shows the status of the AI processing pipeline:
- Queued: waiting to be processed.
- Processing: AI is analysing the content.
- Complete: all steps finished (summary, classification, related entries).
- Error: something went wrong; you can retry from here.
Related entries
AI-identified entries that share context with the current one. For example, if you have saved several articles about the same project, they appear here as related entries. Click any related entry to jump to it.
Similar entries
Semantically similar entries found through vector search. These may cover overlapping topics even if they do not reference each other directly. Useful for spotting duplicates or discovering connections you had not noticed.
Comments
A threaded discussion area where you (or organisation members, if applicable) can leave comments on the entry. Comments are timestamped and appear in chronological order.
Editing an entry
Inline editing
Several fields support inline editing directly in the detail panel:
- Title: click the title text, make your changes, then click away or press
Enterto save. - Notes: click into the notes area and start typing. Changes save automatically after a short pause.
- Topics: click the topics field, search or type a new topic, and press
Enter. - People: works the same way as topics.
Starring entries
Stars let you mark entries as favourites for quick access later.
How to star
- Click the star icon on the entry card in the grid.
- Click the star icon in the detail panel header.
Viewing starred entries
- Use the Starred filter in the sidebar to show only favourites.
- Stars persist across sessions and sync to all your devices.
When to use stars
- Flag entries you want to revisit.
- Build a curated collection of key references.
- Highlight important resources for a project.
Add to AI Canvas
You can mark sections of an entry's content for use in AI Canvas prompts. This lets you pull the most relevant parts of an entry into a focused AI analysis without including the entire entry.
Marking content
- Open an entry that has content (for example, an article or AI conversation).
- Click the Add to AI Canvas button on the section you want to mark.
- The section is saved and becomes available in the AI Canvas.
A confirmation toast ("Added to AI Canvas") appears when the section is marked successfully.
Removing marked content
To remove a section from the AI Canvas, click the button again. The toast will confirm "Removed from AI Canvas".
Using marked content
Marked sections appear in the AI Canvas, where you can use them as context for multi-modal AI prompts and analysis.
Changing entity type
Every entry has an entity type that determines how it behaves in the system.
| Entity | Purpose | Special features |
|---|---|---|
| Project | A group of related work | GitHub link, task roll-up, related entries |
| Task | An action item | Appears on Kanban board, due dates, status |
| Knowledge | Reference information | Standard entry display |
| Unclassified | Not yet categorised | Pending review |
How to change the entity
- Open the entry in the detail panel.
- Click the entity badge (for example, "Knowledge" or "Unclassified").
- Select the new entity type from the dropdown.
AI suggests an entity type during processing, but you can override it at any time.
Setting visibility
Control who can see an entry:
- Private: only you can see it.
- Shared: visible to your organisation (if you belong to one).
Change visibility from the detail panel actions menu.
Deleting an entry
To remove an entry permanently:
- Open the entry in the detail panel.
- Click the Delete action.
- Confirm the deletion when prompted.
Deleted entries cannot be recovered, so use this with care.
Next steps
- Search and filtering: find entries quickly using search and filters.
- Bulk actions: perform batch operations on multiple entries at once.
- Keyboard shortcuts: learn all available shortcuts.