Dashboard overview
The Ultrathink web app is your central hub for browsing, searching, and organising everything you have captured. Access it at tryultrathink.com from any modern browser.
This guide walks you through the main layout, sidebar navigation, grid views, and real-time sync so you can find your way around quickly.
Layout at a glance
The web app is split into three areas:
| Area | Position | Purpose |
|---|---|---|
| Sidebar | Left | Navigation, quick filters, entry counts |
| Main grid | Centre | Browse entries in card format |
| Detail panel | Right (on click) | View and edit a single entry |
The sidebar stays visible on larger screens and collapses to a hamburger menu on smaller viewports.
Sidebar navigation sections
The sidebar gives you one-click access to every major area of Ultrathink.
| Section | What it shows |
|---|---|
| Dashboard | Overview and quick-access widgets |
| All entries | Every entry in your knowledge base with filters |
| Projects | Entries classified as projects, with GitHub integration |
| Tasks | Kanban board for task management |
| Topics | Browse and manage your topic tags |
| People | Browse entries by tagged people |
| Workplan | Visual canvas for daily planning |
| AI Canvas | Multi-modal AI prompts using your entries |
| Search | AI-powered natural-language search |
| Settings | Account, display, navigation, and privacy options |
Quick-filter counts
Below the main navigation, the sidebar shows quick filters grouped by type:
- By type: Links, screenshots, ChatGPT conversations, PDFs, and more. Each shows an entry count.
- By entity: Project, Task, Knowledge, Unclassified.
- By category: Work, Personal.
Click any filter to narrow the grid instantly. Click again to clear.
Customising navigation
You can tailor the sidebar to match how you work. Open Settings > Navigation to find the following options.
Show or hide sections
- Open Settings > Navigation.
- Toggle the visibility switch next to each section.
- Hidden sections disappear from the sidebar but your data remains untouched.
Reorder sections
- Open Settings > Navigation.
- Drag sections into your preferred order.
- The sidebar updates immediately.
Set a startup page
Choose which page loads when you first open the web app:
- Open Settings > Navigation.
- Under Startup page, select from the dropdown (for example, All entries, Tasks, or Workplan).
- Save your choice.
Next time you visit the app, it opens directly to that page.
Grid views
The main area displays your entries in a responsive card grid. You can adjust the density to suit your screen and preference.
| Density | Spacing | Best for |
|---|---|---|
| Compact | Less whitespace, fits more content | Power users with many entries |
| Comfortable | Balanced spacing (default) | General use |
| Spacious | More breathing room | Easier scanning |
Changing UI density
- Open Settings > Appearance.
- Under UI Density, choose Compact, Comfortable, or Spacious.
- The grid re-renders immediately.
Additional display settings
| Setting | Options | What it does |
|---|---|---|
| Alternate row colours | On / Off | Adds subtle banding for easier scanning |
| Show refresh button | On / Off | Displays a manual refresh icon in the toolbar |
| Show entry count | On / Off | Displays the total number of entries at the top of the grid |
Sorting entries
You can reorder the grid by clicking the sort control in the toolbar.
| Sort option | Description |
|---|---|
| Date created (newest) | Most recently captured entries first |
| Date created (oldest) | Earliest entries first |
| Title (A-Z) | Alphabetical order |
| Title (Z-A) | Reverse alphabetical order |
| Type | Grouped by entry type |
| Last updated | Most recently edited entries first |
Real-time sync
Ultrathink uses real-time Firestore subscriptions, so your data stays current without manual refreshing.
- New entries appear instantly: capture something on your phone or extension and it shows up in the web app within seconds.
- Edits sync across tabs: change a title in one tab and see it update in another.
- No polling required: the connection is live, not periodic.
If sync seems stuck
Occasionally a network hiccup can interrupt the real-time connection. Try these steps:
- Click the refresh button in the toolbar (if visible).
- Reload the browser tab.
- Check your internet connection.
- Sign out and sign back in if the issue persists.
Projects section
The Projects section lists all entries with the Project entity type. Each project can:
- Link to a GitHub repository to surface issues and pull requests.
- Show related entries that reference the project.
- Roll up associated tasks for a quick status overview.
Tasks section
The Tasks section opens a Kanban board where you can:
- Drag entries between columns (for example, To Do, In Progress, Done).
- Create custom columns.
- Set due dates and priorities.
See the Tasks and Kanban documentation for a full walkthrough.
Workplan section
The Workplan section provides a visual canvas for daily planning:
- Add entries and tasks to your plan for the day.
- Track progress as you complete work.
- Review what you accomplished at the end of the day.
Next steps
- Viewing and editing entries: learn how to open, edit, and annotate entries.
- Search and filtering: find anything in your knowledge base.
- Keyboard shortcuts: speed up your workflow.