Ultrathink | Capture, organise and connect your knowledge

Account settings

Mon, 01 Jan 0001 00:00:00 +0000

Account settings

Ultrathink gives you full control over your profile, organisation membership, navigation layout, and billing. All of these options live under Settings, which you can reach from the navigation or the gear icon at the bottom of the navigation panel.

This page covers each section of the account settings so you can personalise Ultrathink to match how you work.

Profile tab

The Profile tab is where you manage your identity and contact information.

AI Canvas overview

Mon, 01 Jan 0001 00:00:00 +0000

AI Canvas overview

AI Canvas is Ultrathink’s multi-modal prompt interface for working with your knowledge base. Rather than switching between your saved entries and a separate AI tool, AI Canvas lets you pull in specific pieces of your knowledge, combine them with a prompt, and get a thoughtful response grounded in your own content.

Think of it as a workspace where your captured knowledge meets AI reasoning.

Key features

AI Canvas brings together several capabilities in a single interface:

ChatGPT integration

Mon, 01 Jan 0001 00:00:00 +0000

ChatGPT integration

Ultrathink integrates with ChatGPT through automatic conversation capture using the browser extension. Your AI conversations are captured, organised, and made available for future reference in your knowledge base.

Auto-capture with the browser extension

The Ultrathink browser extension automatically detects when you are on chat.openai.com or chatgpt.com and adjusts its capture behaviour accordingly. Instead of saving a simple link, the extension extracts the full conversation thread.

What gets captured

When you capture a ChatGPT page, the extension extracts:

Creating tasks

Mon, 01 Jan 0001 00:00:00 +0000

Creating tasks

Tasks in Ultrathink are entries with the entity type set to Task. Any entry you capture, whether it is a web page, a note, or an AI conversation, can become a task. Once an entry is classified as a task, it gains access to task-specific features: status tracking, Kanban board placement, due dates, and comments.

This page covers how to create tasks, what makes them different from other entries, and the features that become available once an entry is a task.

Creating your account

Mon, 01 Jan 0001 00:00:00 +0000

Creating your account

Ultrathink is a cloud-based knowledge capture and organisation system. It helps you save, organise, and find information from anywhere: web pages, screenshots, AI conversations, documents, and more. This guide walks you through creating your account and getting oriented.

What you will need

Before you begin, make sure you have the following:

A valid email address
A modern web browser (Chrome, Edge, Firefox, or Safari)
A few minutes to complete the sign-up and verify your email

Signing up

Go to tryultrathink.com
Click Sign Up in the top right corner
Enter your email address and create a password
Click Create Account

Your password should be at least eight characters long and include a mix of letters, numbers, and symbols.

Daily planning

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Daily planning

The Workplan is a visual canvas for planning and organising your day. It gives you an infinite, zoomable surface where you can lay out entries as cards, draw connections between them, add sticky notes, and sketch ideas. Think of it as a digital whiteboard that is tightly integrated with your Ultrathink knowledge base.

What the Workplan does

Unlike a simple to-do list, the Workplan lets you see all of your priorities at once in a spatial layout. You can:

Dashboard overview

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Dashboard overview

The Ultrathink web app is your central hub for browsing, searching, and organising everything you have captured. Access it at tryultrathink.com from any modern browser.

This guide walks you through the main layout, sidebar navigation, grid views, and real-time sync so you can find your way around quickly.

Layout at a glance

The web app is split into three areas:

Area	Position	Purpose
Sidebar	Left	Navigation, quick filters, entry counts
Main grid	Centre	Browse entries in card format
Detail panel	Right (on click)	View and edit a single entry

The sidebar stays visible on larger screens and collapses to a hamburger menu on smaller viewports.

Enabling the widget

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The Ultrathink Quick Capture widget is a lightweight desktop application that sits on top of your other windows. It lets you capture notes, files, screenshots, and voice memos without switching away from what you are working on. The widget is available for both Windows and Mac.

What you will need

Before you begin, make sure you have the following:

An Ultrathink account with a verified email address
A device key generated from the web app (see below)
Windows 10 or later, or macOS 12 (Monterey) or later

Installing on Windows

Go to the GitHub Releases page
Download the latest UltraThink-Setup-x.x.x.exe file
Run the installer and follow the on-screen prompts
Once installation completes, the widget starts automatically
The Ultrathink icon appears in your system tray (bottom-right corner of the taskbar)

Note: Windows Defender or your antivirus software may show a warning because the installer is not yet code-signed through the Microsoft Store. Click More info and then Run anyway to proceed.

Installing the extension

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Installing the extension

The Ultrathink browser extension lets you capture web pages, screenshots, AI conversations, and selected text directly into your knowledge base. It works with Google Chrome and Microsoft Edge.

Install from the Chrome Web Store

The quickest way to get started is to install from the Chrome Web Store. Because Edge supports Chrome extensions natively, the same listing works for both browsers.

Open the Chrome Web Store in Chrome or Edge
Search for Ultrathink
Click Add to Chrome (or Add to Edge if prompted)
Confirm the permissions dialog by clicking Add extension
The Ultrathink icon appears in your browser toolbar

Pin the extension for quick access

After installation, the icon may be hidden behind the extensions menu (the jigsaw puzzle icon). Pinning it keeps the icon visible at all times.

Installing the iOS app

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Installing the iOS app

The Ultrathink iOS app lets you capture content on the go from your iPhone. You can save web pages, notes, photos, and voice recordings directly into your knowledge base using the share sheet or the built-in capture tools.

This guide covers how to install the app, connect your account, and verify everything is working.

What you will need

Before you begin, make sure you have the following:

Adding entries to your workplan

Mon, 01 Jan 0001 00:00:00 +0000

Adding entries to your workplan

Cards are the building blocks of the Workplan. Each card represents a piece of information you want to work with during your planning session. This page covers the different card types, how to create them, what you can do with them, and how to arrange them on the canvas.

Card types

The Workplan supports three types of cards. Each serves a different purpose.

Type	Source	Description
Entry card	Your knowledge base	A card linked to a full entry in Ultrathink. Shows the entry title, type, and status. Clicking it opens the entry in the detail panel.
Quick card	Created on the canvas	A lightweight card that exists only on the Workplan. Useful for jotting down ideas, reminders, or placeholders that do not need a full entry.
Duplicate	Copied from another card	An independent copy of an existing card. Duplicates are not linked to the original, so changes to one do not affect the other. Useful when you want the same entry to appear in multiple positions or boards.

Entry cards stay in sync with your knowledge base. If you update the title or task status of the underlying entry, the card reflects those changes automatically.

Appearance and themes

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Appearance and themes

Ultrathink lets you customise the visual experience to suit your preferences, screen size, and working environment. You can change the colour theme, adjust font size, control layout density, and fine-tune how the entries grid is displayed.

All appearance settings are found under Settings > Appearance and Settings > Display.

Theme options

The theme controls the overall colour scheme of the application.

Theme	Description
Light	White background with dark text; best for well-lit environments
Dark	Dark background with light text; reduces eye strain in low light
Auto	Follows your operating system’s preference; switches automatically when your system toggles between light and dark mode

Changing the theme

Open Settings > Appearance.
Under Theme, select Light, Dark, or Auto.
The change applies immediately across all views.

The Auto option is useful if your operating system switches themes based on the time of day. Ultrathink detects the change and updates without requiring a page reload.

Capturing web pages

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Capturing web pages

The Ultrathink extension makes it simple to save any web page to your knowledge base. You can capture full pages, screenshots, selected text, or even all your open tabs at once.

Basic capture

To save the current page:

Navigate to the page you want to capture
Click the Ultrathink extension icon in your toolbar (or press Ctrl+Shift+4 on Windows/Linux, Cmd+Shift+4 on Mac)
The capture popup appears with auto-extracted details:
- Title: pulled from the page’s <title> tag or <h1> heading
- Type: auto-detected based on the URL (for example, “link”, “video”, or “chatgpt”)
- Notes: an empty field for your own thoughts
Add any notes you want to attach to the entry
Click Save

The entry is created immediately and sent through the AI processing pipeline for summarisation, topic extraction, and relationship mapping.

Creating AI canvases

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Creating AI canvases

This guide walks you through creating an AI Canvas from start to finish, from attaching your knowledge to saving the response.

Before you begin

AI Canvas works best when you have entries in your knowledge base with marked bits (highlighted snippets or important sections). If you have not marked any bits yet, open an entry in the detail panel and highlight the passages you want to use as context.

Installing the extension

Mon, 01 Jan 0001 00:00:00 +0000

Installing the extension

The Ultrathink browser extension is the fastest way to capture web content. It lets you save articles, AI conversations, screenshots, and selected text directly to your knowledge base with a single click. This guide covers installation on Chrome and Edge, pinning the extension to your toolbar, and connecting it to your account with a device key.

Supported browsers

The extension works with Chromium-based browsers:

Browser	Supported	Notes
Chrome	Yes	Version 127 or later recommended for screenshot capture
Edge	Yes	Installs from the Chrome Web Store
Brave	Yes	Enable extension support in settings first
Firefox	No	Not currently supported
Safari	No	Not currently supported

Installing from the Chrome Web Store

This is the recommended installation method for most users.

Kanban board setup

Mon, 01 Jan 0001 00:00:00 +0000

Kanban board setup

The Tasks section in Ultrathink displays your tasks on a Kanban board, a visual layout where tasks are organised into columns that represent stages of your workflow. You can drag tasks between columns, reorder them within a column, and configure the board to match how you work.

This page covers the default board layout, how drag and drop works, column width options, and how tasks map to columns.

Notion sync

Mon, 01 Jan 0001 00:00:00 +0000

Notion sync

Ultrathink connects with Notion to automatically extract content when you capture Notion URLs. This integration bridges your Notion documentation with your Ultrathink knowledge base, so you can reference both without switching between apps.

How the integration works

When you use the browser extension to capture a page on notion.so or notion.site, Ultrathink detects it as a Notion page and extracts the page title, content, and database properties using the Notion API through an internal integration token that you configure in Ultrathink’s settings.

Share sheet integration

Mon, 01 Jan 0001 00:00:00 +0000

The Ultrathink share extension lets you capture content from virtually any app on your iPhone. Instead of switching to the Ultrathink app, you can save web pages, photos, notes, documents, and more using the standard iOS share sheet. The content is sent directly to your knowledge base, where it is processed by AI and made searchable.

iOS includes a system-wide sharing mechanism called the share sheet. When you tap the Share button in any app, a panel slides up showing a list of apps and actions you can share to. Ultrathink adds itself to this list as a share extension, so you can save content to your knowledge base without leaving the app you are using.

Viewing and editing entries

Mon, 01 Jan 0001 00:00:00 +0000

Viewing and editing entries

Every piece of content you capture in Ultrathink is stored as an entry. This guide explains how to open entries, navigate the detail panel, edit fields, star favourites, highlight key snippets, and change entity types.

Opening an entry

Click any card in the grid to open the detail panel on the right side of the screen. The panel slides in without leaving the grid view, so you can browse and read at the same time.

Widget positioning

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The Ultrathink Quick Capture widget is designed to stay accessible while you work. You can move it anywhere on your screen, switch between normal and expanded modes, and control whether it floats above other windows. This page covers all the ways you can customise the widget’s position and behaviour.

Always-on-top mode

By default, the widget stays above all other windows on your screen. This means you can always see it and interact with it, regardless of which application is in the foreground.

AI Chat conversations

Mon, 01 Jan 0001 00:00:00 +0000

AI Chat conversations

AI Chat is Ultrathink’s conversational interface for interacting with AI about your knowledge base. Unlike AI Canvas, which is built around a single prompt, AI Chat lets you have a back-and-forth dialogue where each message builds on the previous ones.

What AI Chat is

AI Chat gives you a chat-style interface where you can ask questions, get answers, and then follow up naturally. The AI has access to your knowledge base, so it can draw on your saved entries, summaries, and metadata to provide relevant, personalised responses.

API access

Mon, 01 Jan 0001 00:00:00 +0000

API access

Ultrathink provides a REST API that gives you programmatic access to your knowledge base. Use it to build custom integrations, automate workflows, or connect third-party tools to your entries.

Authentication

All API requests require a device key with API access enabled. The key is passed as a Bearer token in the Authorization header.

Creating a device key

Sign in to tryultrathink.com
Go to Settings, then Device Keys
Click Create New Key
Give the key a descriptive name (for example, “API automation”)
Enable API Access
Set permissions:
- Read: list, search, and retrieve entries
- Write: create and update entries
- Read+Write: full access
Copy the key immediately; it is only shown once

Note: API access requires a Pro plan subscription.

Capturing AI conversations

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Capturing AI conversations

Ultrathink can capture full conversations from AI tools like ChatGPT, Claude, and Perplexity. The extension detects these platforms automatically and extracts the complete conversation, including individual messages and code blocks.

Supported AI platforms

Platform	URL pattern	What gets captured
ChatGPT	`chat.openai.com/*`	Full conversation, messages, code blocks
Claude	`claude.ai/*`	Full conversation, messages, code blocks
Perplexity	`perplexity.ai/*`	Question, answer, cited sources

How auto-detection works

When you click the Ultrathink extension icon (or use the keyboard shortcut), the extension checks the current page URL against known patterns. If the URL matches one of the supported AI platforms, the extension:

Custom columns

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Custom columns

Ultrathink’s Kanban board starts with four default columns (Backlog, To Do, In Progress, Done), but you can customise the board to match your workflow. Add new columns, rename existing ones, change their colours and icons, reorder them by dragging, or delete columns you no longer need.

All column configuration is done from Settings > Display > Kanban.

Opening column settings

Click Settings in the sidebar
Select the Display section
Scroll down to the Kanban area

You will see a list of your current columns in the order they appear on the board. Each column shows its name, colour, and icon.

Focus mode

Mon, 01 Jan 0001 00:00:00 +0000

Focus mode

When you need to concentrate on planning without distractions, focus mode strips away the surrounding interface and gives you the full screen for your Workplan canvas. This page covers how to use focus mode, along with three canvas tools that pair well with focused planning: connectors, sticky notes, and the drawing layer.

What focus mode does

Focus mode hides the sidebar navigation and other UI elements so that the Workplan canvas fills your entire screen. This is useful when:

Notification preferences

Mon, 01 Jan 0001 00:00:00 +0000

Notification preferences

Ultrathink can notify you about important events such as completed AI processing, sync issues, and system updates. You control which notifications you receive and where they appear.

All notification settings are managed from Settings > Notifications.

Types of notifications

Ultrathink sends notifications for the following events:

Notification type	When it fires
AI processing complete	An entry’s AI analysis (summary, classification, relationship detection) has finished
Sync status	A sync operation completes or encounters an issue across your devices
Errors	Something goes wrong during capture, processing, or saving
System updates	New features, maintenance windows, or important announcements from the Ultrathink team

AI processing complete

When you capture an entry, Ultrathink processes it in the background. Depending on the entry type (link, PDF, screenshot, AI conversation), processing can take a few seconds to a couple of minutes. This notification lets you know the entry is ready to review with its full summary, topics, and related entries.

Quick capture mode

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Quick capture mode

The Ultrathink Quick Capture widget is built for speed. You can type a note, drop a file, take a screenshot, or record audio without leaving your current window. Everything you capture is automatically uploaded to your Ultrathink knowledge base and processed by AI.

Quick notes

The simplest way to capture something is to type it directly into the widget.

How quick notes work

Click the text field in the widget
Type your note
Press Enter or click Save

Your note is saved as a new entry in Ultrathink. The AI processes it in the background, generating a summary and extracting topics, people, and relationships.

Search and filtering

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Search and filtering

Ultrathink offers several ways to find entries in your knowledge base: a search bar for text lookups, AI search for natural-language questions, and sidebar filters for browsing by type, entity, and category.

Search bar

The search bar is located above the main grid on the All entries page.

How it works

Type a keyword or phrase into the search bar.
Results filter as you type, matching against entry titles and content.
Press Enter (with at least three characters) to run an AI-powered search for more relevant results.

Features

Instant filtering: results narrow as you type.
AI search on Enter: pressing Enter triggers semantic search for richer results.

AI search

For more complex queries, use the dedicated AI search page.

Voice capture

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Voice capture

Voice capture lets you record spoken notes directly in the Ultrathink iOS app. Your recordings are uploaded and automatically transcribed using AI, so you can search and browse your voice notes as text alongside all your other entries.

This feature is useful for capturing ideas when typing is not practical: while walking, driving, or whenever you need to get a thought down quickly.

Recording a voice note

Starting a recording

Open the Ultrathink app on your iPhone
Tap the microphone icon on the main screen
Recording starts immediately; you will see a timer and a visual waveform indicating that audio is being captured

There is no separate “start” button. Tapping the microphone icon begins recording straight away, so you can start speaking as soon as you tap.

Your first capture

Mon, 01 Jan 0001 00:00:00 +0000

Your first capture

Now that you have an account and the browser extension installed, it is time to capture your first piece of content. This guide walks you through the capture process step by step, explains what happens behind the scenes when AI processes your entry, and shows you how to find it in the dashboard.

Capturing a web page

The simplest capture is saving a web page you are reading. Follow these steps:

Auto-generated summaries

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Auto-generated summaries

Every entry you save in Ultrathink goes through an AI processing pipeline that automatically summarises, classifies, and connects your content. This happens in the background, so your knowledge base gets smarter with every entry you add.

The 4-step AI pipeline

When you save an entry, it passes through four processing steps in sequence:

Entry saved --> [1. Summary] --> [2. Classification] --> [3. Relationships] --> [4. Similarity] --> Done

Each step builds on the previous one, enriching your entry with metadata and connections.

Bulk actions

Mon, 01 Jan 0001 00:00:00 +0000

Bulk actions

When you need to clean up many entries at once, bulk actions save you from deleting them one by one. This guide covers how to select multiple entries and run a batch delete.

Selecting entries

Checkbox selection

Each entry row in the grid has a checkbox on the left. Click the checkbox to toggle selection for that entry. Repeat for each entry you want to include.

Select all

To select every entry currently visible in the grid (respecting active filters):

Data export

Mon, 01 Jan 0001 00:00:00 +0000

Data export

Ultrathink lets you export a complete copy of your data at any time. This is useful for creating backups, migrating to another tool, or simply having an offline record of everything you have captured.

Exporting your data

The export function is available from the Profile tab in Settings.

How to export

Open Settings > Profile.
Scroll to the Data section.
Click Export Data.
A download begins automatically. The file is saved to your browser’s default download location.

The export runs in the background and may take a few seconds depending on the size of your knowledge base. For accounts with thousands of entries, it can take up to a minute.

Extension settings

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Extension settings

The extension settings page lets you configure your device key, adjust capture behaviour, and manage permissions. You can access it by clicking the gear icon in the extension popup or by right-clicking the Ultrathink icon and selecting Options.

Opening the settings page

There are three ways to open the extension settings:

Click the Ultrathink icon in the toolbar, then click the gear icon in the popup
Right-click the Ultrathink icon and select Options
Go to chrome://extensions, find Ultrathink, and click Details > Extension options

Device key management

The device key is how the extension authenticates with your Ultrathink account. It replaces traditional username and password authentication.

Progress tracking

Mon, 01 Jan 0001 00:00:00 +0000

Progress tracking

The Workplan is designed to help you not only plan your work but also track its progress and review what you have accomplished. This page covers auto-save behaviour, canvas navigation, grid and snapping controls, keyboard shortcuts, common use cases, and practical tips for keeping your boards effective over time.

Auto-save behaviour

The Workplan saves your work automatically. You do not need to click a save button or worry about losing changes.

Syncing with the web app

Mon, 01 Jan 0001 00:00:00 +0000

Syncing with the web app

Entries you create in the Ultrathink iOS app are saved to Firebase and appear in the web app. This page explains how that process works and how to verify your entries have synced.

How syncing works

When you create an entry on your iPhone (whether through the share sheet, voice capture, or the main app), the entry is sent to Firebase over an encrypted connection. Once stored in Firebase, the entry is available in the Ultrathink web app.

Task workflows

Mon, 01 Jan 0001 00:00:00 +0000

Task workflows

Once you have tasks on your Kanban board, Ultrathink provides tools to move them through your workflow efficiently. This page covers task statuses, how to move tasks between columns, and how to use filters and sorting to focus on the work that matters.

Task statuses

Every task in Ultrathink has one of three statuses:

Status	Meaning	Visual indicator
Not Started	The task has not been started	Open circle
In Progress	You are actively working on the task	Half-filled circle
Done	The task is complete	Filled circle with tick

Statuses provide a simple, consistent way to track progress regardless of how many Kanban columns you have configured.

Understanding the dashboard

Mon, 01 Jan 0001 00:00:00 +0000

Understanding the dashboard

The Ultrathink web app is your central hub for browsing, searching, and organising everything you have captured. This guide covers the main navigation, grid views, filtering and sorting, the detail panel, and search. By the end, you will know how to find any entry in your knowledge base quickly.

The sidebar on the left side of the screen is your primary navigation. It provides access to all major areas of the application.

Widget shortcuts

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The Ultrathink Quick Capture widget does not currently have its own dedicated keyboard shortcuts. You can use standard operating system shortcuts for text editing, and when the widget is in expanded mode, the TipTap rich text editor provides its own formatting shortcuts.

Text formatting shortcuts

These shortcuts are available in expanded mode when the TipTap rich text editor is active. They do not apply in normal mode, which uses a plain text field.

AI-powered search

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AI-powered search

Ultrathink’s AI-powered search lets you query your knowledge base using natural language. Instead of relying on exact keyword matches, you can ask questions the way you would ask a colleague, and the AI will find relevant entries and generate an answer.

How AI search works

When you submit a search query, the AI:

Interprets your intent: Understands what you are looking for, even if you do not use the exact words stored in your entries
Searches semantically: Finds entries that are conceptually related to your query, not just those containing the same keywords
Generates an answer: Produces a written response that synthesises information from your matching entries
Cites sources: Links back to the specific entries that informed the answer

This means a search for “that article about making APIs faster” can find an entry titled “REST API Performance Optimisation Techniques” even though the words do not match exactly.

Due dates and priorities

Mon, 01 Jan 0001 00:00:00 +0000

Due dates and priorities

Ultrathink helps you stay on top of deadlines with due dates, colour-coded urgency indicators, and filtering tools. This page covers how to set due dates, understand the warning colours, filter tasks by deadline, and link tasks to projects for better organisation.

Setting due dates

You can assign a due date to any task to indicate when it should be completed.

Adding a due date

Click on a task to open the detail panel
Find the Due Date field
Click the field to open the date picker
Select a date from the calendar
Optionally, set a specific time

The due date appears on the task card on the Kanban board, making it visible at a glance without needing to open the task.

Keyboard shortcuts

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Keyboard shortcuts

Keyboard shortcuts in the Ultrathink web app are limited at present. You can use standard browser shortcuts for general navigation. The main keyboard interactions are within form fields and dialogs.

Web app interactions

Action	Key	Context
Submit a search query	`Enter`	Search input field (after typing at least three characters)
Open a focused entry	`Enter` or `Space`	Entry row in the grid
Close panel or overlay	`Escape`	Help panel, dialogs

These are standard input behaviours rather than custom shortcuts.

Organising with projects and topics

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Organising with projects and topics

As your knowledge base grows, organisation becomes essential. Ultrathink gives you several tools to keep entries structured and easy to find: topics for subject-based labelling, projects for grouping related work, entity types for classifying what entries represent, and AI auto-tagging to reduce manual effort. This guide covers all of these.

Topics

Topics are labels you apply to entries to categorise them by subject matter. They work like tags: a single entry can have multiple topics, and a single topic can be applied to many entries. This flexibility lets you organise entries across different themes without forcing each one into a single folder.

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Changelog

Mon, 01 Jan 0001 00:00:00 +0000

v3.58.8

Update download links to use DMG format for Mac, add Firebase redirects to GitHub releases.

v3.58.7

Switch Mac desktop app distribution from zip to DMG to fix “unsupported format” error on macOS.

v3.58.6

Fix search filter race condition on first load: gate subscription delivery until both user and org data sources are ready, fix cleanup leak on early unmount, add missing statusFilter dependency.

v3.58.5

Frontend polish: add ErrorBoundary, extract shared useDocSearch hook, remove firebase-admin from frontend deps, delete stale DetailPanel backup.

Features

Mon, 01 Jan 0001 00:00:00 +0000

Ultrathink is a knowledge capture and organisation system designed for rapid intake and intelligent processing.

Capture

Ultrathink supports multiple capture methods: browser extension, desktop widget, and direct entry in the web app.

Entry types

The system recognises 20+ content types, each with type-specific processing.

AI conversations:

ChatGPT (chat.openai.com, chatgpt.com)
Claude (claude.ai)
Perplexity (perplexity.ai)

Full conversation threads are extracted and stored for AI analysis.

Documents:

PDF files
Markdown files
Microsoft Word (SharePoint/OneDrive)
Microsoft Excel (SharePoint/OneDrive)
Microsoft PowerPoint (SharePoint/OneDrive)
Microsoft OneNote (SharePoint/OneDrive)
Notion pages

Media:

Integrations

Mon, 01 Jan 0001 00:00:00 +0000

Ultrathink connects with your browser, desktop, and AI services to capture and enhance your knowledge.

Browser extension

The extension is the fastest way to capture content from any webpage. It runs as a Manifest V3 Chrome extension with support for Edge and other Chromium browsers.

Installation

Visit the Chrome Web Store
Click Add to Chrome
Pin the extension to your toolbar for quick access

Note: The latest version can always be downloaded from the web app at tryultrathink.com/downloads/ultrathink-extension.zip. To install manually:

Overview

Mon, 01 Jan 0001 00:00:00 +0000

What is Ultrathink?

Ultrathink is a cloud-native knowledge capture and organisation system built around fast input and flexible structure. Capture from the browser extension, desktop widget, or directly in the web app, then review and recombine your material in visual layouts that match how you think. The system is designed for high-volume intake with minimal friction so you can grab ideas immediately and refine them later.

Core concept: capture first, structure later. The stack (extension + web app + desktop widget) funnels everything into a single knowledge base so you can search, filter, and recompose without context switching.

Privacy Policy

Mon, 01 Jan 0001 00:00:00 +0000

Last updated: January 2026

Information we collect

We collect information you provide directly to us, such as when you create an account, capture content, or contact us for support.

How we use your information

We use the information we collect to provide, maintain, and improve our services, to communicate with you, and to protect Ultrathink and our users.

Data storage

Your data is stored securely on Google Cloud Platform infrastructure. We implement industry-standard security measures to protect your information.

Security

Mon, 01 Jan 0001 00:00:00 +0000

Ultrathink is built on Google Cloud Platform with multiple layers of protection. This page details the security measures in place to protect your data.

Data encryption

All data is encrypted both at rest and in transit.

At rest: AES-256 encryption is handled automatically by Firestore. This protects against physical theft and unauthorised infrastructure access.

In transit: TLS 1.2+ secures all connections between your browser, the extension, the widget, and Firebase servers. This prevents network interception and man-in-the-middle attacks.

Support

Mon, 01 Jan 0001 00:00:00 +0000

Getting started

New to Ultrathink? Check out our Overview page for a quick introduction to the platform and its features.

Contact us

For general enquiries and support, email us at me@cmw.email.

In-app feedback

The fastest way to send feedback is using the Send Feedback button in the app header. When you click it:

A compact panel slides open from the button
Type your message in the text area
Press Enter to submit (or Shift+Enter for new lines)
Your feedback is saved to our database along with your email for follow-up

We review all feedback regularly. This is the best way to suggest improvements, report issues, or share ideas.

Terms of Service

Mon, 01 Jan 0001 00:00:00 +0000

Last updated: January 2026

Acceptance of terms

By accessing or using Ultrathink, you agree to be bound by these Terms of Service and our Privacy Policy.

Use of service

You may use Ultrathink for lawful purposes only. You agree not to use the service to store or transmit illegal, harmful, or offensive content.

Account responsibilities

You are responsible for maintaining the security of your account and for all activities that occur under your account.

Ultrathink | Capture, organise and connect your knowledge

Account settings

Account settings

Profile tab

AI Canvas overview

AI Canvas overview

Key features

ChatGPT integration

ChatGPT integration

Auto-capture with the browser extension

What gets captured

Creating tasks

Creating tasks

Creating your account

Creating your account

What you will need

Signing up

Daily planning

Daily planning

What the Workplan does

Dashboard overview

Dashboard overview

Layout at a glance

Enabling the widget

Enabling the widget

What you will need

Installing on Windows

Installing the extension

Installing the extension

Install from the Chrome Web Store

Pin the extension for quick access

Installing the iOS app

Installing the iOS app

What you will need

Adding entries to your workplan

Adding entries to your workplan

Card types

Appearance and themes

Appearance and themes

Theme options

Changing the theme

Capturing web pages

Capturing web pages

Basic capture

Creating AI canvases

Creating AI canvases

Before you begin

Installing the extension

Installing the extension

Supported browsers

Installing from the Chrome Web Store

Kanban board setup

Kanban board setup

Notion sync

Notion sync

How the integration works

Share sheet integration

Share sheet integration

How the share sheet works

Viewing and editing entries

Viewing and editing entries

Opening an entry

Widget positioning

Widget positioning

Always-on-top mode

AI Chat conversations

AI Chat conversations

What AI Chat is

API access

API access

Authentication

Creating a device key

Capturing AI conversations

Capturing AI conversations

Supported AI platforms

How auto-detection works

Custom columns

Custom columns

Opening column settings

Focus mode