Tasks and Kanban on Ultrathink | Capture, organise and connect your knowledge

Creating tasks

Mon, 01 Jan 0001 00:00:00 +0000

Creating tasks

Tasks in Ultrathink are entries with the entity type set to Task. Any entry you capture, whether it is a web page, a note, or an AI conversation, can become a task. Once an entry is classified as a task, it gains access to task-specific features: status tracking, Kanban board placement, due dates, and comments.

This page covers how to create tasks, what makes them different from other entries, and the features that become available once an entry is a task.

Kanban board setup

Mon, 01 Jan 0001 00:00:00 +0000

Kanban board setup

The Tasks section in Ultrathink displays your tasks on a Kanban board, a visual layout where tasks are organised into columns that represent stages of your workflow. You can drag tasks between columns, reorder them within a column, and configure the board to match how you work.

This page covers the default board layout, how drag and drop works, column width options, and how tasks map to columns.

Custom columns

Mon, 01 Jan 0001 00:00:00 +0000

Custom columns

Ultrathink’s Kanban board starts with four default columns (Backlog, To Do, In Progress, Done), but you can customise the board to match your workflow. Add new columns, rename existing ones, change their colours and icons, reorder them by dragging, or delete columns you no longer need.

All column configuration is done from Settings > Display > Kanban.

Opening column settings

Click Settings in the sidebar
Select the Display section
Scroll down to the Kanban area

You will see a list of your current columns in the order they appear on the board. Each column shows its name, colour, and icon.

Task workflows

Mon, 01 Jan 0001 00:00:00 +0000

Task workflows

Once you have tasks on your Kanban board, Ultrathink provides tools to move them through your workflow efficiently. This page covers task statuses, how to move tasks between columns, and how to use filters and sorting to focus on the work that matters.

Task statuses

Every task in Ultrathink has one of three statuses:

Status	Meaning	Visual indicator
Not Started	The task has not been started	Open circle
In Progress	You are actively working on the task	Half-filled circle
Done	The task is complete	Filled circle with tick

Statuses provide a simple, consistent way to track progress regardless of how many Kanban columns you have configured.

Due dates and priorities

Mon, 01 Jan 0001 00:00:00 +0000

Due dates and priorities

Ultrathink helps you stay on top of deadlines with due dates, colour-coded urgency indicators, and filtering tools. This page covers how to set due dates, understand the warning colours, filter tasks by deadline, and link tasks to projects for better organisation.

Setting due dates

You can assign a due date to any task to indicate when it should be completed.

Adding a due date

Click on a task to open the detail panel
Find the Due Date field
Click the field to open the date picker
Select a date from the calendar
Optionally, set a specific time

The due date appears on the task card on the Kanban board, making it visible at a glance without needing to open the task.